Email signature generator
Build a clean, professional email signature in two minutes. Type your details, check the preview, copy it and paste it into Outlook or Gmail.
- Outlook
- Outlook on the web
- Gmail
- Copy and paste
Build your signature
It is built in your browser. Nothing you type is sent to us or kept. The preview loads your logo and banner from where you host them.
About this generator
Build it once, then paste it into your mail program
The signature uses a simple layout that common mail programs show well. Send yourself a test, since spacing and images can vary.
How do you add it to Outlook?
Outlook keeps signatures in two places, depending on which Outlook you use.
- New Outlook and Outlook on the web
- Choose Settings, then Accounts, then Signatures. Add a signature, give it a name, paste into the box and save. Choose it for new messages and for replies.
- Classic Outlook for Windows
- Choose File, then Options, then Mail, then Signatures. Choose New, name it, paste into the edit box and choose OK.
How do you add it to Gmail?
Choose Settings, then See all settings. In the Signature section, create a signature, paste it into the box, and choose Save Changes at the bottom of the page. Gmail allows up to 10,000 characters, which is why the generator refuses anything longer.
Why does it use tables and a hosted logo?
Mail programs ignore most modern web layout, so the signature is built with tables and inline styles, the way mail programs expect. Images are linked from where they are hosted, not attached, and each has its size and a text description, so the signature holds its shape even before the images load.
Is anything typed here sent to you?
No. The signature is built in your browser. The only requests are for your own logo and banner, from the addresses you give, to show them in the preview. It stores nothing and sends nothing to us.
Read more
Find help with consistent email signatures, check your email's health, or explore our Microsoft 365 service.
Email signatures, managed for the whole business
Consistent signatures set centrally, so everyone's stays the same and up to date.
See the service ToolThe email health check
Make sure the mail your signature goes out on arrives.
Open the tool ServiceMicrosoft 365 and email, set up and looked after
We set up and watch the records that help other servers turn away mail faked in your name.
See the serviceWant it done for everyone?
Tell us how your team sends mail. We'll tell you plainly what it takes to give everyone the same signature, before any work starts.